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Board Meeting Minutes for February 6th 2012

Board of Directors Meeting
Doubletree Portland Hotel
February 6, 2012

ATTENDING: Several people stayed over from the Annual General Meeting–including all of the Board members: Beverly Block, Aaron Curtis, Rick Lindsley, John Lorentz, Andrew Nisbet, Devlin Perez, D. Stephen Raymond, Lea Rush and Marc Wells; as well as ex-officio members Debbie & Paul Wrigley (Petrey Fund).

The meeting was called to order at 8:39, Aaron Cell Phone Time.

Before we took up the regular agenda, John asked that the Board consider the Annual Meeting's request to appoint an additional Board member to serve a one-year term. Arthur Aldridge and Debra Stansbury were nominated for this slot and it was decided to use a written ballot.

By a vote of 5-4, Arthur Aldridge was selected to the vacant slot on the Board.

I. Minutes of Previous Meeting

The minutes from the board meeting were accepted unanimously.

II. Election of OSFCI Officers

The current officers were nominated:

  • President: Aaron Curtis
  • Secretary: John Lorentz
  • Treasurer Rick Lindsley

There being no other nominees, these people were re-elected by acclamation.

III. Continuing Business

Most of the Board's continuing business will be discussed at the new Board meeting at the end of the month.

Paul strongly suggested that the reports should be submitted electronically a week before the meeting, so that people can read then before the meeting.

A. OryCon 33 Regress Report

Tracy: It is drafted–who is going to pay for sending the regress report? There was some discussion on this. Some people felt it should be the responsibility of OryCon 33, but Paul pointed out that it used to be the responsibility of the following year's convention (Ory 34, in this case), since it was the initial publicity for that convention.

There was discussion on whether we still had the bulk mailing permit (unknown–we haven't used it for several years), and whether it should be sent electronically or in paper form (maybe sending out one copy to each household). John: What we saw with Renovation is that it's very good to at least a document version that summarizes all the information, even if it's just a PDF on the web site. Debbie suggested that it be sent out electronically, unless there's no e-mail address on file. In that case, send a paper copy.

Tracy has new Registration people in place, and still needs a Publication person. The budget is finally ready, and was circulated to the Board earlier today. Paul said that it would be good to get an idea where the numbers came from in that OryCon budget. The membership income is listed as just one lump some, and in a years past we've gotten the information in the form of "x members at $nn, y members at $mm, etc.". Andrew said this type of detail would be good from all conventions.

A management agreement will be ready to sign at the next meeting.

IV. New Business

  • Andrew: We need to pay Sam his annual legal fee.
  • Aaron: We need to appoint a liaison to GameStorm 15. Lea Rush volunteered.

VI. The Date of the Next Board Meeting

It was decided that the next Board meeting would be Monday, February 27th, here at the Doubletree.

The meeting was then adjourned at 9:13PM, Aaron Cell Phone Time.