Quarterly Meeting Minutes
November 26, 2001
Present: Board and officers: Linda Pilcher, Melanie Schaber, David Schaber, Dean Koenig, Lea Rush, David Levine, Jim Fiscus, and Sam Justice.
The meeting was called to order at 7:40 pm by President Linda Pilcher.
Minutes:
Minutes of previous meeting were accepted without correction.
Treasurer's Report:
James Wilsonsage was not present at the meeting.
Convention Reports:
Orycon 23:
The convention happened. The only problem was at the reg. desk. Planned fix: Another printer.
There was a motion to keep and sell the extra program books was made, and passed.
Orycon 24:
The Chairs have been in discussions. Andrew felt that he would be most comfortable if the programming head had a staff, to keep the workload down.
The memberships: 213
David Schaber was selected as the OSFCI rep for Orycon 24.
Gamestorm 2002:
Everything is going as planned. Tim Longstreth the Treasurer had to drop off committee (Work related), so there
was a committee shuffle, and Wendy Taveres is the new Treasurer
Left Coast Crime:
No representative for LCC was present.
Westercon 54:
Deciding what to do with surplus so we can wrap up the books.
Funds and Awards:
Susan C. Petrey Clarion Scholarship Fund: No report.
Sponsor of OryCon, CON, Westercons 37, 43 and 48, CascadeCon, Smofcon 8, Potlatchs 5 and
8, 1996 World Horror Convention,
the Clayton Memorial Medical Fund, the Endeavour Award, and the Susan C. Petrey Clarion
Scholarship Fund
OSFCI
Oregon Science Fiction Conventions, Inc. — a non-profit, tax-exempt corporation —
PO BOX 5703 Portland, Oregon 97228
www.osfci.org
Clayton Memorial Medical Fund:
Page has all the financial information, and she is out of town.
Endeavour Award:
So far we have 24 books in, and are expecting another 5-15. We need to bug the contacts about fundraising, as they are being slow. We still need more readers.
Other Continuing Business:
Subcommittees reports:
Banning Policy-
David S. and Sam J. are to get together via email and work out the new banning policy details.
Management Agreement -
David S. is to send a copy of the management agreement to Dean to look over.
New Business:
Excess Program Books:
Sam explained about income from unrelated business, and said we could sell excess program books.
Air Cleaners:
Andrew proposed we get Air cleaners for the Hospitality (He suggested 4). Everyone agreed.
Recognition:
Andrew suggested David Lohkamp get recognition for all the hard work done at Orycon 23.
Other comments:
Still need to send Sam a check.
Meeting adjourned at 8:26
Sponsor of OryCon, CON, Westercons 37, 43 and 48, CascadeCon, Smofcon 8, Potlatchs 5 and
8, 1996 World Horror Convention,
the Clayton Memorial Medical Fund, the Endeavour Award, and the Susan C. Petrey Clarion
Scholarship Fund