Meeting Minutes
May 20, 2002
Present: Board and officers: Mark Wells, Melanie Schaber, David Schaber, Dean Koenig, Patty Wells, Lea Rush, Andrew Nesbit, Jim Fiscus, Aaron Curtis, and John Williamson.
The meeting was called to order at 8:30 pm by Linda Pilcher.
Minutes:
The following correction needed to be made: Change Sam Butler to Sam Justice.
Motion to accept minutes with change passed
Motion was made to accept Lisa Axmaker to the Board of Directors for a one year term. Passed.
Motion was made to accept David Levine to the Board of directors for a one year term. Andrew Nesbit proposed that we ask David Levine if he wants to accept before we appoint him.
Election of Officers: Nominations:
Linda Pilcher for President
David Schaber for Secretary
Jean Stump for Treasurer
Nominations were closed.
Treasurer's Report :
James Wilsonsage was not present at the meeting. Jean Stump promised an
updated Treasurers report would be forthcoming.
Convention Reports:
Westercon 54:
Almost ready to close the books (see report). Plan is to $750 to the Endeavour Awards.
Also plan to
donate $250 for a memorium to Bruce Pelz.
Orycon 23:
Should have the books closed in a few days. Plan to donate some money to the
Endeavour Awards
and the rest of the surplus will be sent to OSFCI.
Orycon 24:
Had a meeting yesterday. Our memberships seem a bit low. Plan to start a light advertising
campaign. We have a full committee with the exception of Hospitality.
Orycon 25:
The board appointed Melanie Schaber as the OSFCI representative to Orycon 25.
Marc Wells is the treasurer.
GameStorm 2002:
We have not closed the books because of some outstanding checks. We have a
sizable surplus
this year.
GameStorm 2003:
We started negotiations with the Hotel. They are unwilling at this point to sign a
multi-year contract. The official dates of the convention are March 15-17, 2003.
Are considering dropping the computer gaming and adding a video room.
The board appointed Andrew Nesbit as the OSFCI representative to GameStorm 2003
Left Coast Crime:
The convention went very well. Looks like we are going to have a considerable surplus.
It may take several months to get the books closed. There is a $630 check for insurance
that has yet to be cashed. If you can’t find it, let Debbie Cross know so a new check
can be issued.
Debbie thanked the many people who went out of their way to help out during the convention.
Funds and Awards:
Susan C. Petrey Clarion Scholarship Fund:
We gave two scholarships out last year. Have about $7000 in the fund. Motion to appoint
Paul Wrigley and Debbie Cross to administer the Susan Petry fund was passed
Clayton Memorial Medical Fund:
(See report).
Endeavour Award:
(See Report)
Motion was made to accept the Clayton and Endeavour reports passed.
Continuing Business:
Subcommittees reports:
No reports.
Other continuing business:
Gail Butler Art disk: Gail is getting an estimate, and will inform us as soon as she finds out.
FAQ:
The FAQ has been updated. Motion to send the FAQ to David Levine to post on the website
Passed.
New Business:
John Bartley proposed we form a subcommittee to investigate putting together a fen cookbook
To honor Damon Knight. A motion was made to have the corporation financially
support this endeavor for up to $1000. A friendly amendment was made to submit a report to
the BOD to see if this is worth pursuing. Passed.
Motion to adjourn was passed.
Meeting ends at 9:35 pm