The meeting was called to order at 8:39, Aaron Cell Phone Time.
Before we took up the regular agenda, John asked that the Board consider the Annual Meeting's request to appoint an additional Board member to serve a one-year term. Arthur Aldridge and Debra Stansbury were nominated for this slot and it was decided to use a written ballot.
By a vote of 5-4, Arthur Aldridge was selected to the vacant slot on the Board.
There being no other nominees, these people were re-elected by acclamation.
Paul strongly suggested that the reports should be submitted electronically a week before the meeting, so that people can read then before the meeting.
There was discussion on whether we still had the bulk mailing permit (unknown–we haven't used it for several years), and whether it should be sent electronically or in paper form (maybe sending out one copy to each household). John: What we saw with Renovation is that it's very good to at least a document version that summarizes all the information, even if it's just a PDF on the web site. Debbie suggested that it be sent out electronically, unless there's no e-mail address on file. In that case, send a paper copy.
Tracy has new Registration people in place, and still needs a Publication person. The budget is finally ready, and was circulated to the Board earlier today. Paul said that it would be good to get an idea where the numbers came from in that OryCon budget. The membership income is listed as just one lump some, and in a years past we've gotten the information in the form of "x members at $nn, y members at $mm, etc.". Andrew said this type of detail would be good from all conventions.
A management agreement will be ready to sign at the next meeting.
The meeting was then adjourned at 9:13PM, Aaron Cell Phone Time.