April 27th 2008 Minutes

Attending:

Board Members: John Lorentz (President), Arthur Aldridge (Treasurer), Debra Stansbury (Secretary), Patty Wells, Aaron Curtis, Michael Pinnick, Tammy Lindsley, Beverly Block, Mark Burns.  Andrew Nisbett has an excused absence.

Others: Stephe Raymond, Page Fuller, Jay Lake, Ruth Sachter, Sam Justice and Melvin Krehbiel.

Note made to remember recorder and not leave it at meeting place.


I. Minutes of previous meeting

Reviewed previous minutes—no objections

John Lorentz called for kudos to Aaron Curtis for his tenure as President.  Applause of agreement.

John then called for help by the general board members to help out with duties.

 

II. Treasurer's Report

Treasurer Report given verbally, see attached report. Highlights include:

Treasurer's Report Accepted.



III. Reports on Sponsored Activities
    A. Conventions and Bids
         1. OryCon 29 (2007)

Orycon 29 report—books still need to be closed, no representative present at meeting.

         2. GameStorm 10 (2008)

GameStorm 10 report, given by chair, Beverly Block (Phoenix).  Event went well, 749 total attendance. 

            Need to pay the registration fees and get Registered Agent issue sorted out promptly.

            Issues raised regarding getting information from Mark Burns.  (He arrived after this discussion)

             More questions regarding t-shirts.

 

         3. OryCon 30 (2008)
        
Orycon 30 report, by Melvin


    B. Funds and Awards
       1. Susan C. Petrey Clarion Scholarship Fund

Susan Petry Report not given, Debbie and Paul were otherwise occupied today and could not attend.  Report emailed, see attached.


       2. Clayton Memorial Medical Fund
       3. Endeavour Award

Clayton and Endeavour Reports, given by Page as Jim Fiscus is not available.  See attached reports.

Highlights include:

 

Reports Accepted


IV. Other Continuing Business
    A. Hotel Committee

Hotel Committee report—Patty Wells reporting


    B. Audit Committee

Audit Committee—Arthur reports they have not met yet, waiting on taxes.


    C. IT Committee

IT Committee—Arthur reports that the SpireTech relationship is officially over.  Dreamhost is now up and running.


    D. Other Subcommittee Reports
         1. Storage Locker Committee

Storage Committee—Debra reports that DJ is working on finding a new storage locker.  Need a report for the next OSFCI meeting


V. New Business
    A. GameStorm 11 (2009) bid

GameStorm 11 bid, Chair Beverly Block.

 

    B. Orycon 31 bids

Orycon 31 bids—none yet.


    C. Proposal for OSFCI sponsorship of a Campbell Award Pin (Jay Lake)

Proposal for including Campbell pin under OSFCI—Jay Lake proposing.  (And he brought cookies)  See attached proposal

 Called to vote:  All in favor, no objections.

 
            Jay Lake will work on a formal budget for next meeting.

 
    D. Proposal to Fix or Replace the badge printers

Not addressed due to time issues.


    E. Proposal for a new Registration System

Request to form Registration Committee to form a system that can go from Convention to Convention, tracking data and creating badges.

 

    F. Proposal to sign OSFCI up with Mission Fish for EBay auction ease

Not addressed due to time issues


    G. Query about what level of Committee/Staff deserves OSFCI points.  Clarification and Consistent Ruling requested.

Not addressed due to time issues


    H. Query regarding "How to get a charity listed with OSFCI" Do we?  What is our policy? (J Kovach)

Not addressed due to time issues

    I. Other

Printer and laptop donated to FreeGeek, paperwork given to Treasurer

 

Next meeting will be Tuesday July 15th, 2008     Location TBA

            (Tammy, Beverly and Sam Justice will not be available.)